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FuLL PLANNING + DESIGN

The Full Planning package is perfect for couples who lead busy lives and may not have the time to handle the workload of planning a wedding, which can often turn into a full time job in and of itself. This package is also great for those who have a vision for their special day, but are unsure of how to bring it to life. Sweet + Crafty will ensure you have the wedding of your dreams, without the stress that often comes along with the wedding planning process.

MONTHS BEFORE

  • Initial consultation session
  • Unlimited phone and email communication
  • At least three planning sessions throughout the process
  • Assistance with preparing and maintaining a comprehensive wedding budget, tracking deposits and payment schedules
  • Providing a detailed planning checklist
  • Join the couple for site visits and assist with selecting and booking the ceremony and reception venues
  • Assistance with design: determining a color palette, theme and style of the wedding
  • Provide guidance on wedding trends and etiquette
  • Assist with bride and groom attire and accessorizing, if desired
  • Assist with bridal party attire
  • Provide recommendations for suitable vendors based on style and budget, schedule and attend meetings with bride + groom, review contracts and assist with negotiation, and take care of all communication throughout the planning process. Sweet+ Crafty will act as the liaison between vendors and the bride + groom
  • Rental selections and sourcing of any decor items that are not found through rental companies
  • Planning and coordinating with design related vendors (linens, florist, etc) to ensure a consistent look and feel
  • Assist with the selection of save the dates, invitations, place cards/escort cards, table numbers, programs, menus, and other day of details, etc. Sweet + Crafty is a full service design studio and can provide custom design, printing, and assembly of all wedding details to ensure a cohesive look and feel – additional costs associated
  • Provide guidance for wording etiquette for various printed pieces (save the date, invitation, menus, programs, etc.)
  • Assist with the selection wedding favors. Sweet + Crafty can also design custom favors – additional costs associated
  • Tracking RSVPs and list of guests that will be attending
  • Assist with ceremony planning
  • Assist with setting up hotel blocks for out of town guests
  • Assist with sourcing welcome bags/boxes. Sweet + Crafty can design and assemble custom welcome bags/boxes – additional costs associated
  • Schedule and book transportation for out of town guests, family, and the bridal party
  • Advise on menu planning, as well as scheduling and attending the tasting with the caterer and bride + groom
  • Set up a sample table for place setting design approval
  • Provide and help with maintaining spreadsheets for tracking guest list, RSVPs, guest table assignments (and meal choices if applicable), shot list for the photographer, and a list of songs you wish the DJ to play or not play, etc.
  • Assist with rehearsal dinner planning, design, and coordination

MONTH OF THE WEDDING

  • Create a detailed wedding day timeline, layout and contact list for all vendors
  • Send timeline to all vendors 3 weeks prior to wedding date and receive confirmation from all vendors
  • Set up and lead a final site walk-through with all necessary vendors
  • Final planning meeting with the bride + groom to go over all final details

WEEK OF THE WEDDING

  • Collect any wedding items that are being provided by the bride + groom that are to be set up on the wedding day, such as candles, favors, toasting flutes, serving pieces, guest book, etc. (unless these are all being provided by Sweet + Crafty)
  • Collect final payments and gratuities, from the bride + groom, for vendors that will be passed out by Sweet + Crafty on the wedding day (checks to be placed in separately marked envelopes)
  • Final confirmation of all details and vendor arrival times
  • Send out final version of the day-of timeline and contact list if there were any changes made after the final meeting with the bride + groom
  • Assemble welcome bags, if applicable, and deliver to the hotel(s) to be placed in guest rooms
  • Coordinate ceremony rehearsal with the officiant and bridal party
  • Coordinate the rehearsal dinner, if needed

WEDDING DAY

  • Attend and assist with directing the wedding ceremony
  • Review rentals upon arrival
  • Receive any other deliveries and greet all vendors
  • Work closely with the catering staff and all vendors to ensure the set up is done according to all vendor contracts and the planned design
  • Ensure transportation is coordinated properly and on time
  • Provide access to our emergency kit (stain remover, hairspray, safety pins, Band-Aids, scissors, deodorant, straws, snacks, Static Guard, sewing kit, and much more)
  • Set up all day-of details such as signage, escort cards, table numbers, menus, favors, etc
  • Work closely with the photographer/videographer to ensure all details are captured
  • Distribution of final payments and gratuities to vendors
  • Oversee that lighting, sound, etc is set up as planned
  • Final check of all guest tables to ensure number of seats and table numbers are as planned
  • Work with catering staff (or Sweet + Crafty team) to make sure all candles are lit prior to guest arrival, if applicable
  • Cue the DJ/Band/Emcee as necessary for any announcements in order to remain on schedule (bridal party entrance, first dances, speeches, cake cutting, etc)
  • The point person for all vendors throughout the setup and during the event should any questions or issues arise
  • Assess and manage any last minute challenges
  • Oversee the strike (breakdown and cleanup) of the venue at the end of the event
  • Collection of any personal items (toasting flutes, guestbook, etc) and gifts and coordinate packing them into the car of a family member or friend that was decided ahead of time
  • Coordinate the organization of all items to be picked up by rental companies, florist, etc
  • Last to leave the venue

This is an overview of the Full Planning + Design package. After an initial consultation, you will receive a customized package proposal.