PARTIAL PLANNING + DESIGN

The Partial Planning package is designed for couples who enjoy and would like to be involved with the planning process, but may need some creative guidance, help navigating the logistics or need recommendations along the way. Sweet + Crafty will work closely with you and provide the professional guidance and be the sounding board you need during the planning process in order to ensure no detail is missed and your wedding day is stress and worry free!

MONTHS BEFORE

  • Initial consultation session to determine your level of involvement in the planning process
  • Unlimited phone and email communication
  • Provide venue recommendations for bride + groom to follow up (if you wish, we are happy to assist with venue selection by attending site visits with the bride + groom for an additional $75 per hour)
  • Once venue is selected by the bride + groom, we will do a site walk-through to help establish the event style and determine the flow
  • Regular check-ins to make sure everything is on track and no detail is forgotten
  • Creation of a budget and advise bride + groom on how to maintain it
  • Provide input on conceptualization and design for the event
  • Provide guidance on wedding trends and etiquette
  • Provide recommendations for suitable vendors based on style and budget for the bride + groom to follow up with and maintain communication throughout the planning process (until the month of the wedding, when Sweet+ Crafty will take over and act as the liaison between vendors and the bride + groom)
  • Review vendor contracts and advise bride + groom on any questions they may have
  • Advisement on rental selections and sourcing of other decor elements
  • Advisement on any design related vendors (linens, florist, etc) to ensure a consistent look and feel
  • Provide guidance for wording etiquette for various printed pieces (save the date, invitation, menus, programs, etc.) Sweet + Crafty is a full service design studio and can provide custom design, printing, and assembly of all wedding details to ensure a cohesive look and feel – additional costs associated
  • Advisement on ceremony planning
  • Advisement on menu planning and attend tasting
  • Set up a sample table for place setting design approval
  • Provide spreadsheets for tracking guest list, RSVPs, guest table assignments (and meal choices if applicable), shot list for the photographer, and a list of songs you wish the DJ to play or not play, etc.

MONTH OF THE WEDDING

  • Create a detailed wedding day timeline, layout and contact list for all vendors
  • Send timeline to all vendors 3 weeks prior to wedding date and receive confirmation from all vendors

WEEK OF THE WEDDING

  • Collect any wedding items that are being provided by the bride + groom that are to be set up on the wedding day, such as candles, favors, toasting flutes, serving pieces, guest book, etc. (unless these are all being provided by Sweet + Crafty)
  • Collect final payments and gratuities, from the bride + groom, for vendors that will be passed out by Sweet + Crafty on the wedding day (checks to be placed in separately marked envelopes)
  • Final confirmation of all details and vendor arrival times
  • Send out final version of the day-of timeline and contact list if there were any changes made after the final meeting with the bride + groom
  • Coordinate ceremony rehearsal with the officiant and bridal party

WEDDING DAY

  • Attend and assist with directing the wedding ceremony
  • Review rentals upon arrival
  • Receive any other deliveries and greet all vendors
  • Work closely with the catering staff and all vendors to ensure the set up is done according to all vendor contracts and the planned design
  • Ensure transportation is coordinated properly and on time
  • Provide access to our emergency kit (stain remover, hairspray, safety pins, Band-Aids, scissors, deodorant, straws, snacks, Static Guard, sewing kit, and much more)
  • Set up all day-of details such as signage, escort cards, table numbers, menus, favors, etc
  • Work closely with the photographer/videographer to ensure all details are captured
  • Distribution of final payments and gratuities to vendors
  • Oversee that lighting, sound, etc is set up as planned
  • Final check of all guest tables to ensure number of seats and table numbers are as planned
  • Work with catering staff (or Sweet + Crafty team) to make sure all candles are lit prior to guest arrival, if applicable
  • Cue the DJ/Band/Emcee as necessary for any announcements in order to remain on schedule (bridal party entrance, first dances, speeches, cake cutting, etc)
  • The point person for all vendors throughout the setup and during the event should any questions or issues arise
  • Assess and manage any last minute challenges
  • Oversee the strike (breakdown and cleanup) of the venue at the end of the event
  • Collection of any personal items (toasting flutes, guestbook, etc) and gifts and coordinate packing them into the car of a family member or friend that was decided ahead of time
  • Coordinate the organization of all items to be picked up by rental companies, florist, etc
  • Last to leave the venue

This is an overview of the Partial Planning + Design package. After an initial consultation, you will receive a customized package proposal.